Privacy Policy Told by an Idiot is committed to keeping your information secure and managing it in accordance with our legal responsibilities under privacy and data protection laws. This privacy policy explains how we use any personal information we hold about you and your rights in this regard. We will use the information that we collect about you in accordance with: The Data Protection Act 1988 The Privacy and Electronic Communications (EC Directive) Regulations 2003 The EU General Data Protection Regulation (Regulation EU 2016/679), (‘GDPR’) 2018 About us We are Told by an Idiot Limited, a company limited by guarantee with Registered Company Number 03786895 and registered address Unicorn Theatre, 147 Tooley Street, London, SE1 2HZ. We’re also a charity with Registered Charity Number 1086571. About you You are a person who has done one or more of the following: used our website which is currently at toldbyanidiot.org subscribed to our mailing list completed an online or paper feedback form contacted us via email, via the contact form on our website or otherwise interacted with us on social media, either directly or indirectly donated money via Justgiving, cheque, cash or services in kind told a venue where we perform that you are happy for them to pass on your information to us submitted a CV to us contacted us regarding auditions and/or has auditioned for us attended one of our workshops, productions or events This privacy policy doesn’t cover personal data we may hold about you as a result of you being an employee, trustee, supplier or freelance/sole trader with whom we work or we are discussing working with. The information we may hold about you Information we hold about you might include: information you provide us in an online or paper form (for example, your name and contact details, postcode, age, feedback about our work). details of tickets you have requested from us and/or your attendance at our productions, guest nights, press nights or other events. communications with us (for example, using the contact form on our website, by email, or notes of phone calls). information about your purchases, donations, event attendance and interactions with our communications – including the information available through the services we use to do this, currently Facebook, Instagram, Twitter, Mailchimp, JustGiving, SurveyMonkey and PayPal. information you send to us by email or otherwise (eg your CV, information about your work). your publicly available social media activity or analytics on you provided by social media platforms e.g. Twitter handle, posts and location. information about you that you have provided to a venue where we perform which you are happy for them to pass on to us securely. statistics around email opening and clicks if you are signed up to our mailing list. We use a third party provider, MailChimp, to deliver our e-newsletters. How we use information about you We collect and hold information about you so we can: personalise your experience of our website and/or communications you receive from us. record who has given money or services to us so that we can tell them how their money has helped us and others, and to claim GiftAid where possible. manage our organisation effectively and continually improve what we do. develop our relationship with you as someone who may want to collaborate with us. inform future programming of events including better understanding of specific locations and tailoring work to specific audiences. encourage bookings for our events and donations in order for us to be less dependent on funding – according to what marketing communications you have agreed to: to communicate with you about productions, events and company updates to communicate with you about opportunities to support Told by an Idiot to communicate with you about training and workshops Although we sometimes will tell you about work from others, we won’t pass information we hold about you to them – unless you explicitly give us your permission. Any feedback you give us we may use in public communications, but we won’t do so in such a way that people would know it was from you – unless we get your permission. We may share information about you with other organisations who help us deliver services to you but this will always be under the same conditions as we are bound by under this privacy policy. We may share information about you with law enforcement agencies or other organisations or individuals if we are obliged to by law. Use of anonymised data The information about you we use to demonstrate the impact and reach of our work to funders is anonymised, so we will not share anything which identifies you personally. We use a third party provider, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns, for example, what you look at or access, traffic data, location data, weblogs and other communication data, information about your computer, including – where your browser provides this – your IP address, operating system and browser type. This information is anonymised, and we will make no attempt to find out the identities of those visiting our website. Marketing We would like to communicate with you about ourselves, our work, future shows, other activity that we think you might find interesting and opportunities to support us. We will only do this if you explicitly give us permission to do this. For example, we won’t add you to our mailing list if you just give feedback or email us. You have the right to opt out at any time from us contacting you for marketing purposes. If you no longer want to be contacted for marketing purposes send us an email on [email protected] or click ‘unsubscribe’ within the email we have sent you. Storage and retention We will only store your information in services within the EEA, or in services signed up to the EU-US Privacy Shield. We will keep your information for as long as is required for us to provide you with the service you have requested from us. Where your information is no longer required, we will ensure it is disposed of in a secure manner. Contacting us, access to your information and right of correction You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of the information we hold about you – or otherwise want to contact us,please email [email protected] or write to us at Told by an Idiot, St Martin’s House, 59 St Martin’s Lane, London, WC2N 4JS. We want to make sure that the information we hold about you is accurate and up to date. You can ask us to correct or remove information you think is inaccurate Cookies Cookies are text files placed on your computer by a website to collect standard internet log information and information about the behaviour of visitors that visit a website. For further information on cookies, visit www.aboutcookies.org or www.allaboutcookies.org. We will use the information we collect as a result of you accepting a cookie from our site to track your use of our website and to compile reports on the use of the website by all visitors. You can set up your browser not to accept cookies, and the websites above tell you how to remove cookies from your browser. In a few cases, some features of our website may not function fully as a result. Other websites Our website contains links to other websites. If you follow links to other websites, you should read their privacy policies to see how they use information about you. Review We keep our privacy policy under regular review and will place any updates on our website. This privacy policy was last updated December 2022. Things that could change in the future without us coming back to you to get your agreement or permission again: we could move our website to a different address. we could change the services we use to do mailings. Contact This privacy policy was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of Told by an Idiot’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below. If you have any questions about this Policy or feedback on this Policy, or would like to exercise your rights with respect to your personal information, please contact the Data Controller (Executive Director) at Told by an Idiot on [email protected] or write to Told by an Idiot, c/o Unicorn Theatre, 147 Tooley Street, London SE1 2EZ. Your data may also be available to our website provider to enable us and them to deliver their service to us, carry out analysis and research on demographics, interests and behaviour of our users and supporters to help us gain a better understanding of them to enable us to improve our services. This may include connecting data we receive from you on the website to data available from other sources. Your personally identifiable data will only be used where it is necessary for the analysis required, and where your interests for privacy are not deemed to outweigh their legitimate interests in developing new services for us. In the case of this activity the following will apply: Your data will be made available to our website provider The data that may be available to them include any of the data we collect as described in this privacy policy. Our website provider will not transfer your data to any other third party, or transfer your data outside of the EEA. They will store your data for a maximum of 7 years. This processing does not affect your rights as detailed in this privacy policy.